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Privacy Statement

The Council for British Archaeology West Midlands Group

Privacy Statement

The Council for British Archaeology West Midlands Group (CBAWM) is an educational charity working in the counties of Herefordshire, Shropshire, Staffordshire, Warwickshire, Worcestershire and the West Midlands to involve people in archaeology and to promote the appreciation and care of the historic environment for the benefit of present and future generations.

CBAWM is a registered Charity in England and Wales, charity No. 512717. CBAWM is run by its officers and committee, who are elected by members at the Annual General Meeting to serve for a period of three years. The officers comprise the Chair, Secretary and Treasurer.

We are committed to protecting the privacy of our members and supporters. This privacy statement sets out the way we collect, store and process your personal information in accordance with current UK data protection legislation (the Data Protection Act 1998 and the EU General Data Protection Regulation (GDPR) which came into effect on 25 May 2018).

This policy may be updated from time to time to ensure we continue to provide you with accurate information.

What is personal information?

We will collect personal information when you or your organisation join as a member, enquire or take part in our activities, or subscribe to one of our services.

Personal information is information that can be used to identify you. Examples of personal information include your name, title, postal address, email address and telephone numbers. It can also include personal information relating to processes including payment information (such as credit card or bank details), donations, Disclosure and Barring Service (DBS) checks, information relating to volunteering, or social media interaction.

What is the legal basis for collecting your information?

CBAWM only collects personal information to enable us to carry out our legitimate interests, to enable us to fulfil our obligations relating to the sale and supply of services or products to a customer and to comply with legal requirements.

CBAWM’s legitimate interests are:

  • Fulfilling our duty to members and supporters.
  • The sale and supply of services and products to our members and supporters.
  • The promotion, marketing and advertising of our services and products.
  • Working to improve and develop new and existing services and products.
  • Fundraising and promotion of the interests of the charity.
  • Improving understanding the needs of our members and supporters.
  • Handling enquiries and complaints.
  • Complying with legal requirements and regulations.

How do we use your personal information?

Your personal information will only be accessible to staff, partners and volunteers if it is appropriate in order for them to carry out their role.

We may use your information in a variety of ways including:

  • To process your membership of CBAWM.
  • To send you information about the latest CBAWM news, projects and events via our print and e-newsletters and email.
  • To send you governance information.
  • To update your information.
  • To send you information about volunteering opportunities and fundraising.
  • To profile information for the purposes of research or fundraising.

We will not sell or pass on your personal information for other organisations to use for their own purposes.

We will share your information when we are legally obliged to at the request of a government or law enforcement authority.

We will only share your information, when necessary, with third party services or contractors we have asked to carry out a service on our behalf for purposes such as distribution of membership material and West Midlands Archaeology magazine, communications or research. Your information will not be used by a third party for any other purposes and will be deleted as soon as the service has been fulfilled.

Communication

We will only contact you for marketing communications if you have told us that we can.

You can find out what personal information we hold about you and update your personal information by contacting us at [email protected].

You can request the removal of your personal information from our records at any time by contacting us at [email protected].

Security

CBAWM take the security of our members and supporters personal information very seriously and take appropriate steps to ensure your data is securely stored.

Only authorised members of the committee are able to access your personal information and all personal information is transferred using secure processes. Our processes and systems are regularly reviewed to ensure they remain secure.

We only hold your personal information for as long as is necessary for us to administer our relationship with you.

If we dispose of your information, it will always be done so securely.

Cookies

Cookies are small text files which are stored on your electronic device when you visit our website.

Please read the CBA Cookies and accessibility policy at http://new.archaeologyuk.org/cookies-and-accessibility for more information.

We do not use any third-party cookies.

Further information

If you have any questions about the CBAWM’s privacy policy and your rights, please contact us at [email protected].

For further information about data protection and your rights please visit the Information Commissioner’s Office at https://ico.org.uk/.